Billing & Invoicing Software

QuickBooks Online vs Invoice Ninja

Both are billing & invoicing software. The short answer: choose QuickBooks Online if you are small businesses in the US, UK, Canada and Australia; choose Invoice Ninja if you are freelancers who want an open-source invoicing option.

Some links on this site are affiliate links. If you buy through them we may earn a commission at no extra cost to you. Our rankings are not for sale; sponsored placements are always labelled.

QuickBooks Online logo QuickBooks OnlineInvoice Ninja logo Invoice Ninja
Best forSmall businesses in the US, UK, Canada and AustraliaFreelancers who want an open-source invoicing option
Free planNo (trial may exist)Yes
PricingSee providerSee provider
Built for IndiaGlobalGlobal
CategoriesBilling & Invoicing Software, Accounting SoftwareBilling & Invoicing Software
Strengths
  • Large accountant and app ecosystem
  • Strong reporting
  • Good bank integrations
  • Self-hosting option
  • Free tier
  • Flexible templates
Watch out for
  • Availability and features vary by country
  • Costs rise with add-ons
  • Self-hosting needs technical skills
  • Interface less polished than paid rivals
Visit QuickBooks OnlineVisit Invoice Ninja

Which should you choose?

QuickBooks Online: Widely used cloud accounting software with invoicing, expenses, bank feeds and an accountant ecosystem.

Invoice Ninja: Open-source invoicing, quotes, time tracking and client portal; can be self-hosted.

The best way to decide is to run the same week of real work through both — most offer a free plan or trial — and compare how long tasks take, what your team prefers, and the total cost for your number of users including renewal pricing.

Not sure either fits? See all billing & invoicing software compared.